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Application for Election Expense Funding Related to COVID-19

Application for Election Expense Funding Related to COVID-19

In response to the COVID-19 pandemic, Congress has allocated $6,473,612.00 to the State of Alabama for it to prepare for and respond to election activities related to the July 14 Primary Runoff Election and the November 3 General Election.  The Secretary of State’s Office matched this funding by 20% ($1,294,722.00).  The total funding available to Alabama is $7,768,334.00. On April 28, 2020 the Secretary of State’s Office was notified of an additional $25,062 in funding being offered requiring $5,012 match dollars. Alabama has accepted this additional allotment to increase the allocated amount to $6,498,674 and the match amount to $1,299,734 for a total of $7,798,408.

This funding will be used to reimburse county commissions, by and through the Secretary of State’s Office, for various election expenses including, but are not limited to, personal protective equipment (PPE), masks, gloves, disinfectant spray, cleaning supplies, hand sanitizer, alcohol wipes, and professional cleaning services to prepare and return polling places back to a safe and sanitary condition.  Any item purchased as personal protective equipment or used to sanitize and disinfect must be approved for use by the Centers for Disease Control and Prevention, the US Environmental Protection Agency or other governmental authority.  Any service used (cleaning service or other) must be by a reputable company.  There may be other requests for funding that may be eligible. However, a county is encouraged to make reasonable requests for funding.

The County Commission shall coordinate and submit the Application for reimbursement of any eligible county elections expenses.  Therefore, all county election officials must coordinate their needs through their County Commission for them to submit the request to the Secretary of State’s Office.  

The application for reimbursement should include cleaning supplies, cleaning services, PPE, Absentee Election Manager (AEM) reimbursement [only for your AEM and only for their days worked starting March 4, 2020 and ending May 19, 2020], and an additional $25.00 supplemental pay for duly appointed poll workers who work on election day.  AEMs are not eligible for supplemental pay.  Receipts or quotes will be required to be attached for cleaning supplies, cleaning services, and PPE. AEM reimbursement covering the above mentioned time period will need to have the AEM Attendance Report attached to show the days worked. Reimbursement for the supplemental pay for poll workers will require a list of all of the county’s poll workers. Any items claimed for reimbursement from the Secretary of State’s Office must not be included on the county’s post-election reimbursement submitted to the State Comptroller’s Office.

For expenses related to the July 14, 2020, Primary Runoff Election, the deadline for a County Commission to submit an Application will be June 12, 2020

For expenses related to the November 3, 2020, General Election, the deadline for a County Commission to submit an Application will be October 2, 2020

The completed application shall be submitted to Jesse Battles, Assistant to the Chief of Staff, at jesse.battles@sos.alabama.govFor questions or concerns, he can also be reached at (334) 242-4133.

Please click the following link for the Application:

Please click the following link for a Power Point Presentation regarding the Application process:
2020 CARES Act Funds Power Point05.01.20.pptx

All parts of the application must be completed in order to be considered for funding by the Secretary of State’s Office.

For complete transparency, the Secretary of State’s Office will be reporting to the United States Election Assistance Commission how the funding was allocated and expended in Alabama.

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